Senior Admin / HR Officer

LVCT Health is an established Kenyan NGO that utilizes research to inform advocacy and
strengthen HIV service delivery. We optimize our impact on the HIV/AIDS response by building
capacity of partners and pay special attention to vulnerable groups and populations with
special needs. Our focus is on the scale-up of quality-assured HIV counseling, testing and care
services.
We are looking for a dynamic, well qualified and motivated individuals to fill the following
vacant position in our Western region:
POSITION: SENIOR HR & ADMIN OFFICER – SHRO/LVCT/05/2017
REPORTING TO: REGIONAL MANAGER WESTERN
LOCATION: KISUMU
JOB PURPOSE
LVCT Health is a Kenyan NGO providing HIV Services in over 27 counties in Kenya. In Western
region, the organisation has over 200 staff in 4 counties. The Senior HR & Admin Officer will be
responsible for providing Regional HR & Admin oversite in matters regarding recruitment,
staffing, training and development, performance management and employee counseling
among others.
KEY ROLES AND RESPONSIBILITIES
• Human Resource planning for all regional staff
• In liason with the HR Manager design, develop and deliver on strategic and operational
HR services in Western region
• Facilitate regional staff recruitment by reviewing job descriptions, drafting
advertisements, shortlisting, preparing documentation for interviews, conducting
interviews, candidates placement and orientation
• Implementing HR policies, practices and procedures while ensuring compliance with legal
and regulatory requirements
• Building staff capacity of regional staff on HR matters for them to understand and
implement HR policies, guidelines and practices
• Providing oversight in recruitment and management of sessional counsellors and locums
in the region and always maintain an up to date database of the same
• Preparing regional monthly payroll inputs
• Working with Project Director and Program managers to carry out staffing audits, identify
staffing gaps and to implement HR plans
• Working with program managers to address HR, administrative and staffing needs for
various projects
• Performing administrative roles in management of the organization’s medical insurance
and pension scheme while ensuring correct and up to date information is availed to staff
• Maintaining up to date and accurate staff and institutional records
• Maintaining an up to date database of all full time, contract and short term staff
• Handling employee relations issues, dealing with grievances and implementing agreed on
disciplinary procedures
• Support HR Manager in review of performance management guidelines, HR policies and
other institutional staff guidelines
• Perform all administrative office management roles and coordinate satellite sites
management
• Retaining up to date records of institutional assets and managing their issuance and
insurance
• HRMS administration and staff training on usage of self-care modules
• Conducting staff exit interviews and facilitating effective staff clearance, documentation
and release from the organization
• Handling staff welfare matters
• Preparing and presenting regular regional HR & Administrative reports
REQUIREMENTS
• Bachelor’s degree in a related field
• Professional qualifications in Human Resource Management and IHRM registration
• Good understanding and practical knowledge of Kenyan labour laws and Statutory returns
• Minimum 4 years work experience in a busy HR office preferably in an NGO
• Computer literacy and ability to use a recognised Human Resource Information System
• Ability to maintain confidentiality of all Human Resource information
• Experience in general office Administration
• Good communication, presentation and interpersonal skills
• A self-starter, highly organised with ability to organize work of self and others effectively
• Methodical and pays attention to details
• Ability to multitask, deal with a varied number of programs and manage a large number
of staff spread across counties
Further details can be obtained from our website: www.lvcthealth.org
Interested and qualified candidates are invited to submit their applications and CV along
with a cover letter expressing interest and indicating Salary history and expectations to
recruitment@lvcthealth.org . The position applied for and reference number and desired
location should be clearly indicated on the subject line and cover letter. Applications should
reach us NOT later than June 07, 2017
Note: Only short listed applicants will be contacted.
LVCT Health is an equal opportunity empl

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