Monitoring and Evaluation Coordinator

How to Apply for this Job
Background on Tearfund
Tearfund is a Christian international relief and development agency working globally to end poverty and injustice, and to restore dignity and hope in some of the world’s poorest communities.
We have a vision to see 50 million people released from material and spiritual poverty through a worldwide network of 100,000 local churches. We operate in more than fifty countries around the world. We deliver our strategy by:
 Envisioning churches to embrace their calling to address poverty and injustice
 Developing communities and building resilience, sustainably and holistically
 Changing unjust policies and practices to deliver justice for poor communities
 Enabling communities affected by disaster and conflict to recover quickly and be better equipped to face future hazards.
We are committed to developing experts who are inspired, resourceful, courageous, compassionate and equipped. If you are interested in working with us, take time to look around our website and discover more about our unique organisation.
Tearfund’s Application Process
All applications need to be completed online using our online registration form. As you progress through your application, please ensure that you save each section.
If after reading though this Job Profile, you have any questions or want to find out more about our recruitment process, please do not hesitate to contact recruitment@tearfund.org.
In this Job Profile pack we’ve included a full Job Description as well as a Person Specification. Please ensure that your application clearly shows how your skills and experience meet the requirements for this post.
Job Profile
Job Profile
JOB TITLE Monitoring & Evaluation Coordinator GROUP International TEAM East and Southern Africa LOCATION Nairobi, Kenya with significant travel in the East African Region RESPONSIBLE TO Humanitarian Response Advisor
PART 1 – JOB DESCRIPTION
1. JOB OVERVIEW
The Monitoring and Evaluation Coordinator is responsible for supporting monitoring and evaluation development and implementation across the East Africa Response (Kenya, Ethiopia, South Sudan, Somaliland). They will lead in the development and implementation of an overall MEAL plan for the response, as well as specific project MEAL plans and indicator trackers, working closely with the relevant in country project leads and the Regional Humanitarian Advisor (RHA). In supporting and leading monitoring and evaluation they will ensure that effective project M&E systems are in place and learning is a continuous process that ensures the Programme remains responsive and agile. In addition, they will work together with the RHA to ensure that Tearfund’s work is meeting our Quality Standards, and international standards, working closely with all staff to do this.
2. POSITION IN ORGANISATION
 Grade: 4
 Reports to the Regional Humanitarian Response Advisor
 No Line management responsibility
 Closely coordinates with:
 Country Reps and Project/ programme Officers in Ethiopia and Kenya, and the Emergency Programme Manager and / or Deputy Country Director for Partners in South Sudan.
 Sector advisors and project PMs in each country
 Partner staff responsible for project implementation on the ground
 Humanitarian Advisor (Cash and Contingency planning)  Liaise closely with Regional DME officer for East Africa, the Humanitarian Impact and Learning Officer and staff from the Impact & Effectiveness Team.
3. ORGANISATIONAL REQUIREMENTS
 The post-holder will, at all times, carry out their responsibilities with the utmost respect for the protection of children in accordance with Tearfund’s Child Protection Policy.
 The post-holder will be required to actively participate in the spiritual life of Tearfund in the following ways:
 To model godly leadership in all aspects of character and conduct.
 To lead or contribute in Christian worship, prayer, teaching and biblical reflections during collective staff prayer times and encourage staff to attend as is appropriate.
 To be committed to and share in the outworking of Tearfund’s Mission, Purpose, Values and Beliefs statement.
 To actively work and live in accordance with Tearfund’s Statement of Faith and Tearfund’s Christian ethos.
 To pursue and maintain a Christian faith through ongoing personal spiritual development and a relationship with God.
 To provide support and spiritual encouragement to staff and colleagues, in line with biblical principles.
 The post-holder will be expected to behave in accordance with Tearfund’s ‘Code of Conduct’ as referred to in the Personal Conduct Policy.
4. KEY RESPONSIBILITIES
4.1. PROGRAMMES
 To develop project monitoring and evaluation systems and processes (M&E) for the portfolio of emergency/ appeal projects in each country.
 To develop and implement M&E systems and tools for Appeal projects and support partners implementing projects to use these tools and systems effectively.
 In coordination with the HRA to support and advise project staff on new needs assessments, Baseline data, project design (in line with Tearfund Global and Country Objectives), Project monitoring (including Post Distribution Monitoring for Cash responses) and implementation and evaluation.
 Support and advise project staff in developing SMART objectives, and appropriate indicators at project design stage (focus will be to review and comment upon all new project proposals which are developed, and to ensure that learning from historic and ongoing projects is fed into the planning for new projects).
 Provide advice on the design of, and participate in, project evaluations whenever necessary and support, alongside the HRA, in analysing and communicating of results
 Monitor the implementation of recommendations and actions points arising from evaluations and learning reviews.
 Identify gaps and weaknesses in existing project DMEAL systems and processes, especially in the area of accountability, data management, and knowledge management and learning processes and work with partner and country office staff to address these.
 Where needed mentor partner staff implementing Appeal projects on monitoring techniques.
 To undertake regular field visits to project sites to monitor and support M&E activities as needed.
 To support in the pulling together and coordination of internal and external reports on project and programme progress. Ensure that these reports are disseminated to the relevant team members and that they are coherent and in line with expected standards.
 To support implementation staff in the gathering and writing up of case studies and the collection of impact stories and photographs for use with donors and external comms channels.
 To support the project implementation teams, partner staff and country office staff to develop skills in the use of technology for MEAL (Kobo)
4.2. INSTITUTIONAL LEARNING
 To institutionalise and participate in regular Appeal programme reviews and planning systems at regional and country level.
 To promote cross learning between country teams and partners implementing Appeal projects in the region.
 Communicate widely within Tearfund and externally the learning generating by the DME processes used for the appeal projects.
4.3. CORPORATE POLICIES & PROCEDURES
 Promote and adhere to Tearfund’s Purpose, Basis of Faith, Core Values and Operating Principles.
 Contribute towards the induction of project staff, ensuring their familiarity with Tearfund’s mandate, values, Quality Standards, policies, programme objectives, and their individual responsibilities in upholding these standards and policies.
PART 2 – PERSON SPECIFICATION
JOB TITLE: Monitoring & Evaluation Coordinator ESSENTIAL DESIRABLE QUALIFICATIONS
 Degree or equivalent qualification in development, international relations, or other relevant course
EXPERIENCE
 International NGO field experience in a similar position: programme support, development, fundraising or M&E.
 Proven experience in monitoring and evaluation, and organisation and analysis of data.
 Proven experience in Knowledge Management and Institutional Learning initiatives.
 Experience in Project Cycle Management (including logframe development and M&E).
 Experience in capacity building/ training.
 Experience in conveying stories and case studies to external audiences in an appropriate and timely manner.
 Experience gathering visual material for communications
 Experience in strategic planning.
 Proven experience in Monitoring and evaluation in insecure and remote environments.
 Experience in project implementation.
 Working to SPHERE Standards and CHS. SKILLS/ ABILITIES
 Excellent English language, written and verbal communication skills
 Excellent organisational and administrative capacity
 Intermediate Microsoft Word, Excel, PowerPoint and Outlook skills
 Excellent digital data gathering and analysis experience and skill (with a tool such as KOBO)
 Proven ability to be flexible in demanding situations.
 Problem solving skills
 Ability to learn quickly
 Negotiation and representation skills
 Strong interpersonal and team skills
 Photography and Videography skills
PERSONAL QUALITIES
 Committed Christian
 Emotionally and spiritually mature.
 Team player – practical, desire to support the field teams.
 Understanding and sensitivity to cross cultural issues.
 Flexible and adaptable to ever changing environments.
 Ability to remain calm under pressure.
 Diplomatic and determined.
 Willingness to travel and live in basic conditions.
 An understanding of and a commitment to Tearfund’s Mission, Values and Beliefs Statement.
TRAVEL: Required to travel to projects and Tearfund offices at least 60% of the time (within Kenya, Ethiopia, Somaliland and South Sudan) CONTRACT DURATION: 24 months SALARY: 2,550,772 KES per annum

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