Grants and Finance Officer

Job Description

Finance and Grants Officer


USTADI Foundation invites applications for the position of Finance and Grants Officer. The details of the position and procedure for application are appended below.


Job title Finance and Grants Officer
Purpose To provide Finance support to the USTADI finance team
Responsible to Finance, Grant and Administrative Manager
Location Nairobi, Kenya
Position type Full time

About USTADI Foundation


USTADI Foundation is a registered independent organization under the Kenyan law. It is part of a global network of local capacity development facility initiatives, which aims works with the local communities in promoting demand and supply of innovative and catalytic capacity development services for improved livelihoods and wealth creation. We achieve this through two types of services; Market facilitation services and grant and investment management services.


Job Description

Under the general supervision of the Finance, Grants and Administration Manager the incumbent’s responsibilities will include the following;


  1. Ensure that all financial documentation is maintained according to USTADI’s standards and donor requirements to the extent they can be fully audited with limited or no adverse findings
  2. Maintain and update a filing system and to ensure proper custody and tracking of finance documents i.e. vouchers, bank correspondence etc.
  3. Assist in the development of organizational/projects financial plan and budget process to ensure reasonableness and donor compliance
  4. Assist in the preparation of financial reports for internal management as well as external purposes
  5. Assist in preparing bank reconciliations on a monthly basis and month end closure processes
  6. Assist in reviewing invoices for accuracy and that they match with the LPO
  7. Prepare monthly staff payroll and follow up of Payment of all statutory deductions;
  8. Assist in monitoring of grant/cash advance and liquidation balances closely and ensuring timely liquidations
  9. Review of cost share reports to ensure compliance against grant commitments
  10. Work with the BDS/Programmes team to ensure that the projects are implemented as per the proposal and donor specifications
  11. Assist in Procurement and coordination of logistics
  12. Perform any duties as may be assigned



  • Bachelor’s Degree in Commerce, Finance or Accounting option;
  • Qualified CPA part II;
  • Knowledge and/or experience in Navision software (required)
  • Keen and pays attention to detail;
  • Ability to work well within a team and independently unsupervised and develop on the job;
  • Possess Excel spread sheet and word-processing programs at a highly proficient level;
  • Excellent organizational skills and ability to determine priorities and meet multiple deadlines;
  • Detail-oriented with good multi-tasking abilities and communication skills, both oral and written;
  • Must be numerate and not easily bored with figures;
  • Exposure to one or more computerised accounting packages will be an added advantage;
  • The candidate must maintain strict confidentiality in performing the duties of a Finance Intern;
  • Flexibility and a can-do approach to tasks and the ability to adapt to a changing and challenging environment.


Personal Development


The incumbent  will acquire  technical  knowledge  in the  area  of Finance and grants, including accounting   processes,   acquire   understanding  on  policies/procedures  associated with finance from NGO  perspective.


Mode of Application


Interested candidates should forward their applications including a cover letter, curriculum vitae and telephone contacts and email addresses of 3 referees preferably former/current supervisors (certificates will be required later on in the recruitment process) to:  indicating the position on the subject line of the email.


Deadline for receiving the applications is on 19th June 2017, 5.00pm. Any applications received after the deadline will be disqualified automatically.





Get In Touch

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