Grants and Information Manager

Concern Worldwide is an international non-governmental humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.
Applications are invited from suitably qualified Kenyan or Somali nationals for the following position:


Reports to: Programmes Director (PD)

Direct Reports:

Programme Support Officer(s) (if recruited)
Job Location: Nairobi with occasional travel to Mogadishu and Hargeisa

Liaises With: Programme Managers, Dublin-based Desk Officer, Finance Team, M&E Unit, Country Director

Contract Details: Fixed Term Two (2) Year Renewable Contract Subject to Availability of Funds and Performance Monthly Starting – Kes 283,143 Medical Cover for Principal and Two (2) Dependants (Immediate Family) Group Life Cover Group WIBA/Personal Accident Cover Pension (7.5% Employer; 5% Employee Contributions) Job Summary:
The incumbent will support the country programme in grants management, programme development, information/communications management and representation in key coordination and advocacy meetings. S/he will work closely with Programme Managers, the Finance team, the M&E unit and the Desk Officer at HQ in Dublin. Main Duties & Responsibilities:
Grants Management  Take responsibility for oversight of all grants for the Somalia/Somaliland programme.  Working closely with the Finance Team, regularly track expenditure and monitor variances on programme budget/expenditure reports, raising any issues that require attention by the Programme Director in a timely manner.  Familiar with visibility requirements of the different donors and ensure that programmes meet them and gain the required approvals for visibility activities/materials.  Together with the Systems Director and the Finance team, assist in ensuring strict compliance with donor guidelines and requirements.  Maintain the reporting schedule and grants management system, ensuring timely and accurate reporting both internally and to donors.  Set up and partake in grant opening and grant closure meetings in a timely manner  Edit reports and proposals and ensure they are submitted in the correct format.  Maintain a file of key organisational information required for proposals, and all prior proposals submitted for learning and future reference purposes.  Liaise between finance and programme staff to ensure that all deliverables are completed within the grant period and that all budget revisions are carried out in line with donor regulations.  Support the M&E unit in scheduling and planning annual reviews, surveys and evaluations. Information and Communications Management  Contribute towards a high level of documentation standards – ensuring good record keeping, filing of donor reports and other finalised reports in Mogadishu, Hargeisa and Nairobi.  Liaise with the Desk Officer and Country Finance Controller to file the contract documents and records of key communications with donors for grants – both active and archived.
 Coordinate (with the PSO, PMs and M&E Unit) the documentation of case studies, programme research, etc., enabling the integration of ‘lessons learnt’; maintain folders with case studies, photos, reports and information which are updated regularly.  Produce quarterly (or as agreed) programme updates, newsletters, briefing papers and information packs for distribution to donors, supporters etc.  Edit and compile the internal monthly programme reports for review by the PD.  Represent Programme Managers at cluster and other meetings as needed.  Represent Concern at Communications Working Groups, for example of the SNS and BRCiS Consortiums and within the Somalia NGO Consortium if required.  Ensure that any external communications material is edited and approved by the relevant internal authorities (usually the CD), in coordination with the PD and Desk Officer.  Support the PSO to record and produce the minutes of management and programme meetings and other relevant meetings and workshops, and ensure timely circulation. Programme Development  Identify funding opportunities and support the team to develop concept notes and proposals, ensuring internal and external deadlines are met and that appropriate technical input is included.  Participate in donor meetings as requested and ensure follow up is made as agreed.  Update and maintain the funding tracker to monitor the country programme’s funding pipeline, ensuring that new proposals target key gaps and funding needs to the greatest extent possible  Provide support to Programme Managers and PD in mainstreaming cross-cutting issues or quality standards. Human Resource Management (if/when applicable)  Manage relevant staff and ensure their on-going development, including ensuring the implementation of Performance Development Review systems  Ensure staff comply with the Programme Participants Protection Policy and Code of Conduct.  Capacity building/training responsibility for direct reports Responding to Emergencies:  Participate and contribute as necessary towards Concern’s Emergency response as and when necessary  Comply with Concern’s health, safety and security guidelines during emergencies Programme Participant Protection Policy  To adhere to the standards of conduct outlined in the Programme Participant Protection Policy and Concern Code of Conduct.  To support and promote the standards outlined in the Programme Participant Protection Policy and Concern Code of Conduct to their team, partner organisations and beneficiaries, and be committed to providing a safe working environment.  To contribute to the establishment of preventive measures to reduce the potential for abuse in Concern programme (as per P4 section 6). Disclaimer: This job description is not exhaustive and may be revised by the line manager from time to time. Job Specification:

 A Degree in Project Management, Development or relevant field.  At least five (5) years’ experience with an NGO (at least one year overseas) with experience in developing and managing budgets, donor (e.g. ECHO, DfID, OFDA, etc.) proposal development and compliance, documenting lessons learned, and developing case studies and communications materials for different audiences  Programmatic knowledge of the following sectors: Education, WASH, Health & Nutrition, Livelihoods, humanitarian response and Resilience.  Experience working in a high pressured, results focused and dynamic environment and Monitoring & Evaluation processes and tools.  Excellent planning, organisation, analytical, problem solving, communication, interpersonal, M&E and report writing skills  Strong computer skills particularly Microsoft Office  Excellent spoken and written English and Kiswahili. Fluency in the local language is an added advantage.
 Experience working in an insecure and volatile environment specifically in Somalia/Somaliland is an advantage. Special Skills, Abilities and Aptitudes:  Able to take initiative and work independently  Very high attention to detail  Cultural and political sensitivity  Excellent communication and interpersonal skills.  Must be flexible, willing to adapt to a fluid situation and to work long hours if required to meet deadlines.  Willing and able to travel to Hargeisa and Mogadishu as and when required  Eagerness to learn How to Apply: Interested candidates, who meet the above requirements, should send a CV and cover letter (only) to with the subject of the email as ‘Grants and Information Manager’. The closing date for applications is Thursday, 20th July 2017.

Each application should include at least three referees who can validate technical expertise.

Telephone contacts must be submitted with the application.

Only shortlisted candidates will be contacted for interview. Concern has a Programme Participant Protection Policy and Concern Code of Conduct which has been developed to ensure the maximum protection of programme participants, especially beneficiaries, from abuse and exploitation, and to clarify the responsibilities of Concern staff, partner organisations, and anyone engaged by Concern or visiting our programmes, and the standards of behaviour expected of them. In this context all Concern staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct of their work in accordance with Concern’s core values and mission.

Any candidate offered a job with Concern will be expected to sign the Programme Participant Protection Po;licy and Concern Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Code of Conduct candidates demonstrate they have understood its content and agree to conduct themselves in accordance with the provisions of this document.

Any breach of the Programme Participant Protection Policy and Concern Code of Conduct by employees of Concern during the course of their employment will result in disciplinary action up to, and including, dismissal Concern Worldwide is a non-governmental international humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

‘Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland.

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