Administration and HR Manager

AFRICAN PRISONS PROJECT (APP)​ ​www.africanprisons.org
Job Title​:​ ​ADMINISTRATION AND HR MANAGER KENYA Reporting to​: Country Director (Kenya) Location​: Nairobi Kenya. Job Type​: 12 month, renewable contract

Background

The African Prisons Project (APP) is a group of people passionately committed to improving access to health, Life skills, justice and rehabilitation for prisoners in Africa. We aim to restore the dignity of those we serve by helping to provide humane conditions and services which help them to regain their dignity. We build and refurbish prison medical and educational facilities to provide innovative services and work to change the attitudes of the societies we serve when it comes to criminal justice issues.

Our mission is to bring dignity and hope to men, women and children in prisons through Health, Life Skills, Access to Justice and Leadership, working with African Prison services to make prisons places of positive transformation.

African Prisons Project was founded on Christian ethos and values which include; integrity, team work, professionalism, respect, commitment, Openness and reliability. We are committed to serving all prisoners and prison staff regardless of their religion, background, offence, sentence, race or gender. We believe every person’s life is fundamentally valuable—their past need not define their future.
We work with Prison Service leaders who wish to develop services and policies in line with our mission and welcome our support. We pursue these changes in a two pronged approach. ​Firstly​, by focusing on rising stars and senior management of the prison services, providing them with the skills needed to reform and improve prison systems. Secondly​, by providing scholarships and training to prisoners and prisons staff pursuing legal degrees or diplomas through distance learning programmes, to support them act as educators and legal advisers to prisoners and to then take this knowledge of the law to the poorest communities upon release. The Admin and HR Manager will support the team in Kenya team with all aspects of Administration and HR from Office organisation and support, staff recruitment and planning, implementing, evaluating employee relations and human resources policies, programmes and practices. The incumbent will also write job descriptions, supporting references and contract conclusion. We also have a number of overseas volunteers/interns and the role will also be to support this process including assessing the candidates, ensuring their documentation is correct and completing monitoring and reporting. As an employee of African Prisons Project, you will be expected to follow the organisation’s financial procedures.

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JOB DESCRIPTION

Administration ● Oversee the APP Office running and order ● Oversee all housekeeping and office assistant staff ● Liaison for all visitors to the APP office ● Support to the APP team

Human Resource ● Collate and maintain all staff documentation ● Have oversight of staff leave records and time away ● Support on staff relation and escalate issues to the Country Director as appropriate ● Support in Recruitment ● Identifying and ensuring there is appropriate support and training for staff/volunteers & interns ● Presenting and managing the induction for all new staff/volunteers & interns

Programme Support ● Support in the M&E of programmes in consultation with Programme leads

KEY COMPETENCIES • Very strong communication skills – written and verbal • High level of diplomacy • Planning and organizing • Highly efficient • Creative • Problem assessment and problem solving • Information gathering and information monitoring • Attention to detail and accuracy • Flexibility • Adaptability • Customer service orientation • Teamwork • HR policies and procedures

APP Values APP works by Christian values of integrity, hard work, selflessness and diligence.

If you feel you meet/ exceed the above requirements kindly send your cv and application letter to careers.ke@africanprisons.org​ ​The closing date for applications is ​19​th​ July 2017​.

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