Grant Compliance Advisor Vacancy

URGENT VACANT POSITION: GRANTS AND COMPLIANCE ADVISOR FH Kenya a Christian relief and development agency seeks to fill the following vacant position: Post Title: Grants and Compliance Advisor Department: Finance Location: Nairobi with scheduled field travels Reports to: Finance Manager Contract Duration: One year renewable Applications closing date: 25th July 2017 MISSION STATEMENT Motivated by Christ’s love, this position plays a key role in promoting the wholistic ministry of Food for the Hungry (FH) through the framework of the organization’s vision, “God called and we responded until physical and spiritual hungers ended worldwide.” In order to accomplish this vision, FH’s mission is to “walk with churches leaders and families in overcoming all forms of human poverty by living in healthy relationship with God and His creation.” PURPOSE OF THE JOB The Grant and Compliance Advisor will take the lead in assuring the quality management of externally funded grants/contracts from inception to closure. This position requires strong demonstrated experience in the areas of Finance and Program Management, as well as a strong knowledge of donor funding mechanism, requirements and compliance areas; especially USAID contracts/ grant agreements, UKAID/ DFID grants, GIZ and UN Agencies. The position will also ensure Food for the Hungry’s compliance to private donor grants. In addition to an oversight and monitoring role, the Grant and Compliance Advisor will ensure that both programming and operations staff improve their understanding of different granting/ contracting mechanisms and build their capacity to adhere to donor regulations related to reporting, invoicing, asset acquisition, management and disposition, and procurement. SPECIFIC RESPONSIBILITIES: The Grant and Compliance Advisor, under the direct supervision of the Finance Manager and working in close collaboration with the Cluster Managers and Programs Director will be responsible for the following; Objective 1: Budget Management  Identify funding opportunities, prepare and process grant applications and oversee the grant management and implementation for all grants.  Participate in proposal development teams supporting the budget development with a focus on appropriate costing models, alignment with proposed activity and staffing plans as well as maximizing cost effectiveness.  Keep a well-documented and updated record of all grants and agreements through updating/revising the FH Kenya grants repository.  Support the preparation and submission of project budgets, forecasts and financial reports ensuring alignment with project activities.  Provide technical support to ensure effective income tracking including cash flow, pre-financing, timely and accurate payment requests and tracking outstanding amounts due from donors.  Work closely with the finance team on budget development, cost monitoring and budget-reporting requirements. Objective 2: Financial management and analysis  Take the lead in working with Program Director/Cluster Managers/Finance Team in the preparation of donor financial reports.  Review budget comparison reports to ensure adherence to restrictions on line item flexibility and stated restrictions on accepted costs. Support follow up actions to resolve any identified problems.  Design effective budget monitoring tools, generate and review monthly reporting and lead regular meetings with program managers to review issues and trends identified.  Objective 3: Internal Control Assessment Ensure adherence to record keeping as per donor and FH Internal requirements. Monitor application and address gaps as needed. 2  Ensure timely closure of finance audit recommendations related to donor compliance; participate in preparation, implementation and monitoring of related action plans.  Lead site visits to partners to assess adequacy of internal controls, compliance with applicable laws and regulations, and partner policies and procedures. Report findings to program management including proposed follow-up with sub-grantees based on issues surfaced.  Advice on GAAP and basic accounting records to be maintained at sub-grantees.  Perform ongoing monitoring and assessment of partner capacity to accurately record and post all transactions.  Ensure adequate response and monitoring to implement recommendations of all financial audits and partner capacity assessments  Lead and coordinate the implementation of the Sub-recipient Financial Management policy. Ensure all Partners are effectively assessed; categorized and all corrective actions are fully implemented.  Provide guidance and support for the timely assessment of partner financial management capacity and ability to adhere to any specific donor requirements. Develop related action plan with program and finance staff to address any capacity/system gaps.  Ensure that partners have systems of effort reporting and bidding process for procurements in collaboration with the procurement officer.  Work on initiatives to address most frequent audit findings and accountability issues related to USAID and other grants.  Monitor implementation of action/corrective action plans relative to both internal and external audits in the grants management area.  Strengthen and maintain the necessary administrative structures and interdepartmental processes to ensure grant transparency, smooth implementation, reporting, requisite controls and monitoring. Objective 4: Capacity Building  Conduct staff orientation in donor and FH financial management policies, procedures and standards in collaboration and coordination with FH Kenya Finance Manager.  Lead training for Program/ Project Managers and Partners (where applicable) on budgeting and in coordination and collaboration with Programs Director/ Cluster Managers, provide technical support to finalize Partners’ annual budgets.  Coordinate planning and implementation of institutional capacity assessment and periodic review of potential new partner organizations.  Conduct and coordinate with Programs Director/ Cluster Managers monitoring visits to partner organizations to assess adequacy of internal controls and to provide onsite mentoring and technical assistance. Detail site findings and ensure implementation of recommendations/ corrective action plan and follow-up requirements.  Actively participate in program meetings as appropriate to effectively plan and collectively coordinate financial and programmatic activities in conjunction with partner capacity building initiatives QUALIFICATIONS  University degree in Finance, Accounting or business related knowledge.  CPA (K) or ACCA.  CISA qualification is an added advantage. SKILLS AND EXPERIENCE  Audit experience in Non-Governmental organization a must.  Progressive work experience in relevant fields for at least 4 years.  Experience leading or participating in donor financial compliance audits  Desirable professional qualification in financial management or audit.  SUN System exposure and competence will be an added advantage, or ability to learn quickly.  Proficient in MS Office (Word, Excel and other appropriate software)  Good command of English (both oral and written).  Hands on experience reviewing complex contracts and agreements.  Experience of managing grants/ contracts from institutional donors such as USAID, EC and UN agencies funding with ability to provide clear guidance on donor policies and procedures to other staff.  Experience of setting up and managing donor compliance monitoring systems, developing and implementing relevant tools.  Coaching & mentoring skills for building project staff capacity on quality financial management.  Self-motivated and able to work without close supervision, including prioritizing work and multi-tasking to meet deadlines.  Excellent organization, planning and analytical skills; detail oriented.  Able to forge effective working relationships at all levels. 3  Initiative and ability to able to work independently and propose solutions to diverse problems.  Experience working within a team and team building.  Ability to work within a multi-cultural setting.  Able to support and influence others.  Willingness to travel to remote places within Kenya up to 50% of the time. Interested and qualified candidates should send their applications (clearly indicating their current or expected salary), updated CV with three referees, day telephone contacts to: Human Resource Manager Email address: latest by 25th July 2017. NB: Only shortlisted candidates will be contacted.

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