Coordinator, Agriculture and Food Security (Program)

ORGANIZATION: Aga Khan Foundation
Closing date: 27 Feb 2018

The Aga Khan Foundation (AKF) is a non-denominational international development agency established in 1967 by His Highness the Aga Khan. Its mission is to develop and promote creative solutions to problems that impede social development, primarily in Asia and East Africa. Created as a private, non-profit foundation under Swiss law, it has branches and independent affiliates in 19 countries.

The Aga Khan Foundation, Afghanistan (AKF (Afg)) is an agency of the Aga Khan Development Network (AKDN), a group of international, private, non-denominational development agencies working to improve living conditions and opportunities for people in some of the poorest parts of the developing world. The Network’s organizations have individual mandates that range from the fields of health and education to architecture, rural development and promotion of private-sector enterprise and institutions that seek to empower communities and individuals, usually in disadvantaged circumstances, to improve living conditions and opportunities.

Objective of the Position:

The Agriculture and Food Security (AFS) Coordinator, is a key member of the AFS management team and will report to the AFS National Manager.

Working in close cooperation with the National and Regional AFS team, Policy & Partnerships Unit, and the Program Implementation Unit, the scope of work includes:

• Ensuring all AFS grant-related deliverables and commitments are met including high-quality reports, work plans, and other grant contract requirements;

• Producing proposals and concept notes as per required deadlines;

• Establishing and maintaining good day to day relationships and with potential and current donors and partners; and;

• Representing AKF in sector-specific fora meetings, conferences, and working groups.

S/he will be based in Kabul. The AKF Agriculture and Food Security program currently works in four provinces of central and north-eastern Afghanistan (Bamyan, Parwan, Baghlan, and Badakhshan). S/he may be required to undertake some travel on occasion to each AKF program province, as needed.

Core Responsibilities and Duties:

  • Reporting: As Project Focal Point (PFP), ensure high-quality grant reports are submitted on time through coordination with National and Regional Agriculture and Food Security (AFS) teams; obtain all relevant information from program staff in a timely manner; ensure National and Regional AFS team members are aware of grant deadlines; coordinate and prepare any other grant ad-hoc requests from internal and external stakeholders.
  • Impact Monitoring: In close coordination with the National AFS Manager and MERL, ensure shared knowledge of all grant indicators; review monitoring tools to ensure that data for all donor indicators is captured; ensure regular qualitative data-gathering instruments are in place and meet grant needs; develop consultant ToRs as per grant requirements; review consultant reports, in coordination with the National and Regional AFS teams before submission to donor.
  • Grant Adaptation: In close collaboration with the National and Regional AFS team, identify areas that require program adaptation and process its approval with the donor; ensure the process is in compliance with the grant agreements and donors’ requirements.
  • Work plan Tracking: Develop and submit project annual work plans/Project Implementation Plans as per donor requirements and deadlines; monitor program activity and progress against grant work plans; coordinate with National and Regional AFS teams to identify activities/outcomes/ output that are not being met and work with National and Regional AFS teams to identify solutions; review National and Regional Yearly Plans of Operation (YPO) to ensure alignment with grant targets and work plan.
  • Grant Compliance: Ensure compliance to the grant contractual requirements (Special and General Terms and Conditions) are met by the National and Regional AFS teams; where appropriate, develop and deliver the internal capacity building to strengthen AKF staff understanding of donor grant and compliance requirements.

· Financial monitoring: Work with the National AFS Manager and Grant Finance Managers to monitor expenditure against grants, explore reasons for the variance, address any problems in good time and communicate to the donor, as necessary.

  • Donor Visits: Coordinate donor/external audits, evaluations, monitoring visits, and field missions with relevant units as needed.
  • Knowledge Management: Keep thorough electronic records on all relevant grants; produce and disseminate meeting records with external stakeholders; maintain an up-to-date grants management and resource mobilization matrix/database of and follow up and report accordingly.
  • Resource mobilization and proposal development: Support the AFS team and Partnerships Unit to identify future program resource needs and highlight future funding gaps; coordinate with partners, technical advisors, sectors, AKDN agencies, regional teams and the local/global Partnerships Units to prepare new concept notes and full proposals to donors, leading or supporting the process of consultation and proposal writing.
  • Strategic Communications: Coordinate with AKF local/global Communication teams, and National and Regional AFS teams to develop program case studies, human interest stories and other communications materials for external audiences, articulating achievements, program impact and lessons learned; provide sector briefs/reports/presentations as needed.
  • Strategy Development and Management: Support the alignment of the unit’s country strategy with the AKF Global Programme Framework, with a particular focus on sector integration.
  • Gender Mainstreaming: Support the Gender Manager with mainstreaming gender in the AFS programme.
  • External Relations: In close coordination with the National AFS Manager, contribute to the fostering of productive relationships with key stakeholders including current and potential donor agencies, development partners, and civil society organizations, by participating in meetings and forums including donor meetings, government working/technical groups, and other relevant external/internal events.
  • Integration between sectors/agencies: In coordination with the National AFS Manager and AKF global advisors, develop innovative program linkages between AKDN agencies and sectors.
  • To carry out the responsibilities of the role in a way which reflects AKF’s commitment to protecting children in accordance with the Child Safeguarding Policy.

OCCASIONAL SIGNIFICANT DUTIES AND RESPONSIBILITIES

  • Support senior management in the development and review of strategic and management plans, decisions, and policies.
  • In coordination with the National and Global AFS teams identify and recommend focused research study topics.
  • Represent AKF and/or present case studies, research study findings, and/or lessons learned at internal and external events/forums.

Required Qualifications and Experience:

  • Master’s Degree in a relevant field or Bachelors degree with an equivalent relevant work experience.
  • Excellent English is written and spoken communication skills (Knowledge of Dari and/or Pashto is an advantage)
  • Ability to meet deadlines, plan and organize time, and manage high-pressure situations.
  • Demonstrated ability to develop and manage internal reporting systems
  • Minimum of five year’s relevant professional experience in project management, contract management, and/or agriculture and food security in a post-conflict zone.
  • Ability to be an effective team member, use initiative and work with limited supervision.
  • Ability to work and communicate effectively and openly at different levels within an international team.
  • Proven experience in agriculture and natural resource management programming or related fields.

Required Core Competencies:

  • Sensitive to religious, cultural and gender issues in the Afghan context
  • Ability to critically analyze and provide constructive recommendations
  • Strong analytical and communications, facilitation and presentation skills
  • Strong sense of personal initiative, problem-solving skills, teamwork, creativity, and innovation
  • Good team player and able to build and maintain collaborative relationships with colleagues and donors
  • Demonstrated ability to work under pressure and meet tight deadlines
HOW TO APPLY:

Application:

Please apply through our Career Centre: http://www.akdn.org/careers

Only shortlisted candidates will be contacted for further assessment.

Aga Khan Foundation – Afghanistan is an equal opportunities employer. Women are encouraged to apply.

Aga Khan Foundation – Afghanistan recruitment and selection procedures reflect our commitment to the safeguarding of children from abuse.

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